When it comes to voting on important issues, it’s crucial that board members be in a position to participate regardless of whether or not they’re physically present. Online voting is becoming increasingly popular among boards. To be successful, you need the proper procedures and rules for electronic meetings.
Traditional voting procedures involve showing hands or saying 'yes’ or 'no in person during a meeting or via videoconference, over the telephone or through a written agreement that is unanimous. Many companies also use board management software, which allows simple electronic voting, with high security. However, email voting may be vulnerable, and it could be difficult to ensure that your board members respond to the vote request in time.
If you want your board members to to vote remotely, they need to be able do so at a time that is convenient for them. You can also allow your board members to https://boardmanagementsolution.info/fundraising-data-room-for-various-purposes/ use their personal devices to vote if you have the proper technology in place.
Make use of a portal for boards that includes encryption to safeguard sensitive data. Also, you should utilize an application that provides members with the possibility of controlling who can see their votes and who is able to view other participants voting. This helps reduce the possibility of individuals from outside your company engaging in inappropriate or malicious behaviour.