A document management system (DMS) automates the storage and retrieval and sharing of data in an integrated digital ecosystem. It offers powerful capabilities that reduce the use of paper and data loss while empowering users with a structured workflow and enhanced security measures and simplified processes.
The most efficient document management platforms are designed to be user-friendly so that anyone can easily navigate the interface. They also offer advanced search features that help speed the process of finding documents by analyzing metadata and content, as well as other. The best DMS offers a variety of pricing and plan options to meet the requirements of various companies, from small teams that need basic document storage, to large enterprises that require advanced features for managing documents.
One of the most important features of document management is version control. When documents are shared through email or other file sharing applications it can be difficult to identify the most recent version of documents and avoid confusion between collaborators. Utilizing DMS software that supports version control allows users to go back to previous versions, providing increased transparency and guaranteeing conformance.
A good DMS will have workflow tools that simplify common tasks. For instance, Fluix streamlines document workflows by the ability of team members to capture and sync documents even when offline, and then update within the system when they are connected online. Additionally, it supports eSignature and can be integrated with Zapier to create workflows that automatically upload or update documents as they change.